Introduction

Why having a DMS?

The guided document management system is a major challenge within companies. QDA Document Management takes on many of the tasks related to this topic and ensures that documents are managed correctly, approval processes are followed, and standards such as IATF 16949, ISO 9001, ISO 13485, among others, can be met with little effort.

Documented information is the core of quality management according to the ISO 9001:2015. This information is used to

communicate information
share knowledge
preserve the organization's experiences
provide evidence of conformity, e.g. in an audit.

An organisation must maintain the documented information. It consists of

information about the QMS in general
processes
records
documentation.

Some documents and records are mandatory.

A document management system (DMS) is a suitable tool to maintain documented information and therefore support internal and external audits. It helps to collect, organize, and make actual documentation centrally available (single point of truth). It supports approval procedures, access restrictions to certain documents, and keeping documentation up to date.

QDA DMS including QTests

The QDA DMS can also ensure that documents are read and understood. It offers qualification tests and evaluations and clearly displays, for example, if qualifications are still missing in the team and reminds when deadlines are due or have been forgotten.

The illustration shows the main menu of the DMS app (1) and the main elements (2).

Main elements <2>: