A document can have various statuses:

The illustration shows possible statuses of a document (when the approval was successful, "Under Approval" is replaced with "Approved")

Status	Meaning	Possible actions under edit fields
New	newly uploaded document	change status to "editing", "under approval", "locked"
Editing	document that needs to be updated or newly approved concerning possible actions, it's like a "new" document	change status to "under approval" / "approved" (if no approval is in action), "locked", "new"
Under Approval	document waits for approval	approve or reject document change status to "editing", "locked"
Approved	document is automatically set on "approved" when it passed "under approval". A document with "no approval" setting can be manually set on "Approved"	change status to "released", "editing", "locked"
Released	published document, available in end user portal only available for approved document	change status to "locked"
Locked	document is not accessible to readers / end user portal If release validation expires, a document is automatically set on "locked". Locked document needs to be newly approved before being released again.	change status to "editing"

Flowchart of status changes

The different options can be generally shown in one flowchart. Depending on the approval processes, the elements "Under Approval" and "Approved?" can be passed fast or slowly.

The release process is described here.

The illustration shows the general possible changes of document status. The green arrows show the main process flow to get released documents.